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Introduction to Searching the Internet
Information Resources
Human Resources
E-mail
Mailing Lists
Organizing Messages
Digital Resources
Topic-Oriented Research Directories
Search Engines
Primary Document Resources
1. E-mail
2. Mailing Lists
3. Organizing Messages

Filtering Messages

Side Bar

filter messages with
Netscape Messenger
or
Microsoft Outlook 98

Side Bar

Filtering Messages
Eudora

  1. Pull down the Tools menu and select Filters. The filters dialog box is made up of three sections: the names of the filters appear in the section to the left, the Match sections is in the upper right area, and the Action section is in the lower right.
2. The Match section is where you describe the messages you want the filter to act on. Click the Incoming checkbox, indicating that you want the filter to look at all incoming messages.

EUDFIL.jpg (30728 bytes)
3. Pull down the menu below that to select Reply-to. This tells the program to look at the Reply-to address of all incoming messages.
4. The drop down menu beneath that allows you to select conditions. You can have it act on messages where the Reply-to contains, doesn't contain, is, is not, starts with, ends with, etc. "Net-Happenings". I this application and in most, contains is the best condition to use.
5. In the field beside the conditions options, type:

Net-Happenings

6. The remaining menus and text fields in the Match section can be used to add additional criteria.
7. The Action section is where you describe the action(s) you want the filter to apply to identified messages. Pull down the first drop down menu. You will have a variety of options. In most cases you will be using the filter to move messages to specific mailboxes. Select Transfer To.
8. Another drop down menu will appear to the right. Pulling it down will reveal all mailboxes that have been added to your program. Select the Net-Happenings box to have all Net-Happenings message transferred to the appropriate mailbox.

 

Side Bar

filter messages with
Qualcomm Eudora
or
Microsoft
Outlook 98

Side Bar

Filtering Messages
Netscape Messenger
1. Pull down the Edit menu and select Mail Filters…
2. On the mail Filters dialog box, click the New button. A new dialog box appears, with very much the same functions as the Eudora program.
3. The drop down menu includes the conditions. You can have it look for messages where the Sender contains, doesn't contain, is, is not, starts with, etc. a specific address. In this case as in most others you will use contains.

NETFIL.jpg (19144 bytes)
4.

In the text field to the right, type:

Net-Happenings

5.

If you have more criteria for the filter to search, click the More button.

6. In the drop down menu to the right of the word then, select Move to Folder. Remember that Netscape Communicator uses the term folder in place of mailbox.
7. The next drop down menu will allow you to select the folder you want the messages moved to.

 

Side Bar

filter messages with
Qualcomm Eudora
or
Netscape Messenger

Side Bar

Filtering Messages
Outlook 98
1. Pull down the Tools menu and select Organize.
2. A new dialog box appears just above the message list in Outlook.
3. The dialog box includes the conditions. You can have it look for messages where the from or sent to field contains a specific address and create a rule for Outlook to place those messages in a specific folder.

OUTFIL.jpg (22865 bytes)
4.

Choose from in the drop down menu and in the text field to the left, type:

Net-Happenings

5.

Using the drop down menu, choose the folder that you want the messages to go to.

6. Click on the Create button to create this rule for Outlook.
7. Outlook has other features that allow you to organize your messages in other ways too.  You can choose to change the way you message displays, the colors of the message heading, and you can identify adult content and junk messages using the Organize function in Outlook.
  

Back to Organizing Messages

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